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Edmond Tree Grants Application

  1. Eligibility

    •Neighborhood groups and K-12 public schools (or associated parent teacher organizations) within Edmond city limits are eligible. (Find out if your site is within city limits)

    •Previous grant recipients may apply for another grant if a past project has been successfully completed and approved by the Urban Forestry Department.

  2. CONTACT INFORMATION
  3. When an application is submitted by a school's parent teacher organization, written approval from the school administrator must be provided. A signed memo may be attached in this section, or the administrator may send an email stating their approval of the tree grant request to leigh.martin@edmondok.com
  4. Points of Contact
    Applications must include two points of contact for the neighborhood/school group who will be responsible for coordinating with the Urban Forestry Department on project details, organizing volunteers and tools for the tree planting event, overseeing the tree maintenance plan, and corresponding with Urban Forestry up until approval of the Final Inspection.
  5. Please include project intent, benefits to the neighborhood/school and greater community, detailed statement of objectives, etc.

  6. Please include street address and description of area where trees will be planted. For eligible neighborhood groups, projects must be located within neighborhood-managed areas such as right-of-ways or platted common areas. For eligible public schools, projects must be located on school grounds or right-of-way adjacent to the school.
  7. Planting Options

    Edmond Tree Grants offers two options for planting, described in the dropdown menu below. Quantities of trees that may be requested vary between the two options. Please select your Planting Option, and then fill out the applicable sections related to that Option below.

  8. Option 1 Details (Community Planting Event)

    Complete this section only if you have selected Option 1 for your project.

  9. Maximum number that may be requested for available sizes through Option 1:

    Seedlings - 125

    3 gal containers - 30

    15 gal containers - 10

  10. Please explain how you intend to involve the organization's community in planting the trees (including who will participate and details about the event)

  11. Tree species will be subject to current availability; however, if you have preferences on tree species please let us know.

  12. Option 2 Details (Independently Facilitated Planting)

    Complete this section only if you have selected Option 2 for your project.

  13. Maximum number that may be requested for available sizes through Option 2:

    Seedlings - 75

    3 gal containers- 20

    15 gal containers - 5

  14. Tree species will be subject to current availability; however, if you have preferences on tree species please let us know.

  15. I acknowledge that trees must be planted in accordance with specifications in the Edmond Tree Grants Manual.*
  16. Tree Maintenance Plan
  17. I.e. Will one person hold this responsibility? Will a landscape maintenance contractor care for the trees with oversight from the neighborhood/school organization?
  18. Where will water be accessed? What methods will be used to apply water? Please note that lawn sprinkler systems are not an acceptable watering method for newly planted trees.
  19. I acknowledge that tree establishment care must be performed in accordance with specifications in the Edmond Tree Grants Manual for two years following planting.*
  20. Images of Project Location
  21. Please submit photos/a map of the proposed project area and a sketch of your project proposal.
  22. Distribution of Duties
  23. In submitting this application, I acknowledge that the Points of Contact for my project will be responsible for:
    • Project application/proposal and related correspondence with Urban Forestry
    •Coordinating between Urban Forestry and the neighborhood/school
    •Meeting and corresponding with Urban Forestry to finalize project details
    • Signing the Edmond Tree Grants Agreement and returning it to Urban Forestry
    • Option 1: Organizing volunteers and tools for the planting event
    •Determining tree layout and marking planting spots
    • Locating underground utilities within the project area through CallOkie.
    • Option 2: Participating in a pre-planting meeting with Urban Forestry, facilitating the planting of trees per specifications found within the Edmond Tree Grants Manual, submittal of the Tree Planting Checklist, and correcting planting issues identified in post-planting inspection.
    • Providing mulch and t-posts/staking materials for trees per specifications in the Edmond Tree Grants Manual
    •Overseeing tree establishment care per the Edmond Tree Grants Manual
    •Maintaining contact availability with Urban Forestry up until approval of the Final Inspection

    The Urban Forestry Department will provide:
    • Facilitation of grant review process
    •Technical assistance for project details such as a site assessment, tree species and general planting design guidance, and other site considerations
    • Preparation of the Edmond Tree Grants Agreement
    • Procurement of trees for the project
    • Option 1: Collaboration with Points of Contact on the community planting event. Event support, including planting demonstration and technical guidance during event
    •Specifications for tree planting technique and establishment care of trees, as well as technical guidance during project implementation
    • Post-planting inspection
    •Consultation on tree issues
    •Final Inspection

    *
  24. Review Process

    •Once received, applications will be placed on the next available Urban Forestry Commission agenda for review and consideration. The Urban Forestry Commission meets at 4:30 PM on the second Wednesday of the month at the Downtown Community Center.

    •If approved, Urban Forestry Department will facilitate next steps with the Points of Contact. Additional information may be needed from the Points of Contact prior to approval of an application.

    •Applications will be accepted from fall through early February and reviewed monthly on a first come, first serve basis. If available program budget is used up prior to the set closing date, applications will close until the following program year.

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  26. This field is not part of the form submission.